Personal Assistant to the General Manager

Location Dubai
Discipline: Family Offices
Job type: Permanent
Salary: Annual
Contact name: John Canimo

Contact email: john@bindingpartnerships.com
Job ref: 3452834
Published: 23 days ago
The ideal candidate will be professional, highly-skilled, quick thinking, exercise discretion and judgment, highly efficient, intensively attentive to detail, extremely organized, disciplined, warm, friendly, and collegial.
  
You will be responsible for team schedules, ensuring high-quality coverage and performance for all daily/weekly tasks and responsibilities. Experience with travel, financial tracking and technology are recommended.
  
Responsibilities:
  • Day-to-day management of multiple calendars; appointment scheduling, confirmation and coordination of all logistics; communication with office staff to keep cohesive schedules
  • Coordinate and confirm all logistics for appointments including transportation to/from, and preparation of all relevant materials
  • Maintain contacts, mailing and guest lists 
  • Organize business expenses 
  • Support the office admin team
  • Maintenance of tracking databases for purchases and returns, gifts, invitations, subscriptions, expenses and acknowledgements
  • Disseminate correspondence (mail and electronic emails) and information to appropriate team members
  • Implement and manage physical and electronic filing system
  • Ad hoc support on projects
  
Qualifications:
  • Bachelor’s Degree is required
  • 5 - 7 years of experience as a PA to C-Level executive's
  • Trustworthy and a leader and team player 
  • Proficient in Microsoft applications, primarily Word, Outlook and Excel